Services
Inventory Assessment
Before investing in new medical equipment for a renovation or expansion project, you need a clear picture of what you already have. Maia Consulting conducts rigorous on-site inventory assessments that evaluate every piece of equipment in your facility — from patient beds and IV pumps to imaging systems and surgical tables — giving you the data needed to make smart reuse-versus-replace decisions.
Our Assessment Process
We deploy experienced equipment planners to your facility for a hands-on survey of every department included in your project scope. Our assessment methodology has been refined across hundreds of healthcare projects and delivers consistent, defensible results.
- Physical survey and documentation — every item is located, identified by manufacturer, model, and serial number, photographed, and tagged
- Condition grading — each item receives a standardized condition rating based on physical inspection, cosmetic appearance, and functional status
- Useful life analysis — comparing equipment age and condition against industry benchmarks and manufacturer-specified service life
- Technology currency review — evaluating whether existing equipment meets current clinical standards and regulatory requirements
- Reuse feasibility assessment — determining whether each item can be reused in place, relocated to a new space, or should be replaced
- Replacement cost estimation — budgeting for items identified as needing replacement, including installation and infrastructure costs
Actionable Deliverables
Our assessment delivers more than a spreadsheet. You receive a comprehensive report with clear recommendations for every item, supported by photographs and condition data. The report integrates directly into the project’s equipment planning and budgeting process, giving architects, owners, and construction managers the information they need to make informed decisions about equipment scope and capital allocation.
Frequently Asked Questions
What is a medical equipment inventory assessment?+
A medical equipment inventory assessment is a systematic evaluation of a facility's existing equipment to determine its condition, remaining useful life, and suitability for reuse in a renovation or expansion project. Each item is physically inspected, photographed, and evaluated against criteria including age, condition, technology currency, manufacturer support status, and compatibility with the new facility design. The result is a clear recommendation for each item: reuse in place, relocate, replace, or surplus.
How does an equipment assessment reduce project costs?+
A thorough assessment identifies equipment that can be safely reused, avoiding unnecessary replacement purchases. For a typical hospital renovation, 30-50% of existing equipment may be suitable for reuse or relocation — representing significant capital savings. The assessment also prevents the costly mistake of planning to reuse equipment that is actually at end-of-life, which would require emergency procurement during construction.
What criteria do you use to determine whether equipment should be reused or replaced?+
We evaluate each item against multiple criteria: physical condition and cosmetic appearance, age relative to expected useful life, availability of manufacturer parts and service support, technology currency compared to current standards of care, compatibility with the new facility's infrastructure, and the cost of relocation versus replacement. Items that pass all criteria are recommended for reuse; those that fail any critical criterion are flagged for replacement with a documented rationale.
How long does a hospital equipment inventory assessment take?+
Timeline depends on facility size and complexity. A single-department assessment for a targeted renovation can be completed in 1-2 weeks. A full-facility inventory for a major expansion or replacement hospital typically requires 4-8 weeks of on-site survey work, followed by 2-3 weeks of analysis and report preparation. We schedule assessments to minimize disruption to clinical operations, often working during off-peak hours.